So this probably seems like a rather random topic for the blog but given I do write a lot about being organised, I felt this (sort of) fitted the bill. It’s something I have been struggling to work out for the last week and I couldn’t find a good guide anywhere so decided to write my own. After many moments of frustration and endless Google searching on guides for how to do a mail merge email with office for Mac I’ve finally worked it out!! Step by step guide on how to do a mail merge email with office for Mac First, some basic principles on mail merge emails for those who aren’t familiar. Mail merge emails are written and managed from Word, not from Outlook.
Audio driver for asus motherboard. I've been spending a while figuring out some things on a complex mail merge in Office for Mac between a Word doc (sales letter), an Excel sheet (data entries for sales letter) and a folder containing png's (referenced in the Excel doc, to appear in the Word doc).
Word For Mac Mail Merge
All data that will be “merged” into the email is taken from an excel file. This file should be set up with headings in each column with the first column being email. So you might have columns that read Email, First Name, Surname etc. Whatever fields you have in this file are the fields you will be able to merge into your document. It is very important that you have this set up correctly with email in the FIRST column.
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Let’s get started • Make sure your default mail setting is “Outlook”. You can co this by going to “Mail” (the Apple mailbox with the eagle on it) and selecting Preferences – General –Default Email Reader – Outlook. This is essential. It will not work if you don’t do this! • Restart your computer (for some reason I needed to restart before it seemed to remember my preferences). • Make sure your Excel document is set up correctly.
Email should be in the first column and each other column with information will need a relevant heading. New recipients then go in each row. • Close your Excel document.
• Open word, choose a new blank document. • Go to Tools – Mail Merge Manager • The Mail Merge Manager will then open.
Select “Create New” and choose “Form Letters” if you want to send an email. • In the main Word document write out your email. You can merge fields into your document here to personalise it. For example, you may want to write Dear “clients name”. You would do this by dragging the relevant placeholder into the document.
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It will show up as > rather than the actual contents of the column but will merge together before sending and you can preview it in a later step. • Filter recipients using the options button. You might choose to email only certain people in your Excel document. I personally don’t use this and tend to modify my Excel file rather than filter here. • Preview your email by clicking on the > button under “Preview Results”. Here you can flick through each email with the arrows and it will show you how the email will display.