Accessible Word Documents For Mac

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Microsoft Word is currently the most widely-used word processor on the market. Because it is so common, the.doc format has become the de facto format for text documents. MS Word is often used to create PDF and HTML files for websites. Write with confidence, knowing intelligent technology can help with spelling, grammar and even stylistic writing suggestions. With tools at your fingertips, easily go from pen and paper to digital inking and edit intuitively. Get all the information you need as you write without leaving Word.

• • • • • • Creating Accessible PDFs from Microsoft Word • • • • The first step in creating an accessible PDF from Microsoft Word is to ensure that the original Word document is accessible. For steps, see. Starting with an accessible Word document, a goal when exporting to PDF is do so in a way that preserves the accessibility features of the Word document, including heading structure, alternate text for images, and markup that explicitly identifies lists, tables, document language, and other content that is important for accessibility.

Do not print to PDF. This method of creating a PDF does not preserve the document’s accessibility features. The correct method of exporting to PDF depends on which version of Microsoft Office you’re using. Word 2013 and Word 2010 (Windows) • Go to File > “Save As” and select PDF from the choices provided. By default this produces a PDF that preserves the document’s accessibility features. • When saving, select Options and be sure that “Document structure tags for accessibility” is checked.

This is checked by default, but could become unchecked under certain circumstances. • If you select “Minimize Size” to reduce the size of your PDF, be sure to repeat the preceding step, as this option might uncheck the “Document structure tags for accessibility” checkbox. Word 2016 (Mac) In Office 2016, Word can now generate a tagged PDF that preserves a document’s accessibility features.

To use this feature: • Go to File > “Save As” and select PDF from the choices provided. By default this produces a PDF that preserves the document’s accessibility features. • When saving, be sure the box labeled “Best for electronic distribution and accessibility” is checked. Older versions of Word • In Windows, exporting to an accessible PDF in Office 2007 and 2003 requires a plug-in.

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The Adobe PDFMaker Plugin ships with Adobe Acrobat Pro, and the plugin is installed into Office and appears as an Adobe toolbar and menu item. With this plug-in installed, use the Adobe toolbar or the Adobe menu item to Save As PDF. By default this produces a PDF that preserves the document’s accessibility features. • On a Mac, Word did not include accessibility features at all until Office 2011, and did not support saving to tagged PDF until Office 2016. In Office 2011, you can create an accessible Word document, but in order to export to tagged PDF you must take that final step in Word for Windows or LibreOffice for Mac.

• • • Creating Accessible Documents in Microsoft Word • • • • • • • Microsoft Word is a commonly-used application among individuals with a variety of disabilities, and is reasonably accessible. The text within Word documents can be read by assistive technologies such as screen readers and Braille devices. However, in order for Word documents to be fully accessible, authors must follow the core principles outlined in the. Below are the basic steps for implementing these core accessibility principles. Use Headings Using good heading structure helps people without eyesight to understand how the document is organized. Screen reader and Braille users can also jump between headings, which makes navigation much more efficient than if there are no headings.

Making text larger and bold does not make it a heading. In order to convert text to a heading in Microsoft Word, you must use the built-in Heading styles like “Heading 1” and “Heading 2”, available under Styles in the Home tab of the Ribbon in Office versions 2010 and higher. Headings should form an outline, using the “Heading 1” style for the main heading, and “Heading 2” for sub-headings.

If there are additional levels of headings within the document’s outline, using “Heading 3”, “Heading 4”, etc. Use Lists Lists should be created using Word’s built-in tools for ordered (numbered) and unordered (bulleted) lists.

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Accessible Word Documents For Mac

Without using these tools, a list is not really a list, which makes the content more difficult for screen reader users to fully understand. Note that both ordered and unordered lists are highly customizable. Just click on the arrow adjacent to the desired list button to design a list that meets your needs. Add Alternate Text for Images In most versions of Word, you can enter alternate text by right clicking an image and selecting Format Picture. Within the Format Picture dialog, select Alt Text. To enter alt text in Office 2007, right click an image and select Size and Positioning. Then select Alt Text.

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This entry was posted on 22.03.2016.